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Vice President, Administrative Services

Job Description






Los Angeles City College


Vice President, Administrative Services


$164,356.32 - $192,993.96 annual


Definition


Plans, directs, evaluates, and is held accountable for effective conduct of the business affairs of a college


Typical Duties


Plans, directs, and evaluates the business operations at a college which include:


Budget Formulation and Management


Accounting and Financial Reporting


Facilities Planning and Construction


Building & Grounds Operations and Maintenance


Information Technology


Data security management


Information systems audit


Procurement and Contracts Management


Human Resources


Enterprise Services Administration


Safety and Security Services


Serves as chief advisor to the College President on strategic matters related to the business operations of a college.


Establishes the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising Business Services at a college and monitors units for effectiveness and operational efficiency.


Evaluates the merit of requests from departments and offices for money, staffing, equipment and facilities, and recommends the allocation and expenditure of resources based on management priorities.


Directs the study of business problems of broad scope and complexity with the goal of developing effective managerial policies, procedures, methods and organizational structures.


Directs the design implementation, revision, and maintenance of management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests in conjunction with District information technology staff.


Assesses the impact of proposed policies, procedures, legislation, and organizational changes affecting the ability of the college to effectively and efficiently provide business services and makes appropriate recommendations.


Collaborates with District specialists on the implementation and integration of District policies and procedures into college operations, and ascertainment of solutions to unusual and complex business problems.


Participates as a member of the management team by providing authoritative business advice for use in making decisions and establishing the priorities, goals, and objectives of the college.


Serves as a liaison between the College President and all segments of the college regarding the requirements and procedures governing the business services of the college.


Serves as a liaison with the college's ASO and foundation(s) on business and fiscal matters.


Represents the college at a variety of meetings, committees, and conferences addressing operating programs and overall management of the college and District.


Maintains liaison with industry, organizations, and individuals in the college community to facilitate business transactions of the college and to enhance the accessibility of community resources to students.


Participates in grievances, disciplinary meetings, and other employment related activities.


Solicits funds to support special interest programs and services of the college from industry, organizations, and individuals within the college community.


Prepares or directs the preparation of correspondence, reports, and presentations regarding business operations at the college.


Assumes the duties, obligations, and responsibilities of the College President, as assigned, during his/her absence.


Serves as a liaison to contracted Sheriff's personnel.


Performs related duties as assigned.


Distinguishing Characteristics


A Vice President, Administrative Services, applies a broad knowledge of business principles and practices, as well as skill, in dealing with organizations, methods, funds, people, equipment and other resources of management in administering a comprehensive program of business services at a college.


Directors of accounting, budget, business services, and personnel administration are the District's top technical experts in their respective occupational fields and manage central administrative units which are responsible for providing policy, technical, and procedural direction, guidance and coordination over activities which impact the financial, human, or capital resources of the District as a whole.


A College President is the chief executive officer at a college.


Supervision


General direction is received from a College President. General supervision is exercised over managers and supervisors.


Class Qualifications


Knowledge of:


Principles, practices, and procedures pertaining to the construction and renovation of public buildings


Principles and practices of financial management


Principles and practices of governmental purchasing and material management


Principles of business law and contracts


Federal, state, and local laws, regulations, and policies affecting business operations of a college


Principles and practices of property management and space utilization


Principles and techniques of management analysis and program evaluation


Legislative and administrative processes


Principles of organization and management


Principles and practices of personnel management


Characteristics and capabilities of management information systems, software, and hardware related to business operations


Principles of supervision, training, and staff development


Principles and objectives of shared governance


Purpose, functions, policies, operating systems and programs of administrative units of the District Ability to:


Provide strategic leadership in planning, directing, and evaluating the business affairs of a college


Relate business knowledge to the needs and characteristics of a collegiate environment


Apply a high level of sound, independent judgment in the solution of complex business problems


Establish priorities and integrate business services and programs into the overall management of a college


Plan and direct diverse and complex operating programs and services


Execute policies, rules, directions, and procedures of the District


Prepare effective oral and written communications, reports and presentations


Communicate effectively with faculty, staff, students, civic and other groups, and the general public


Effectively utilize management information systems in the performance of duties


Anticipate conditions and plan ahead


Evaluate work methods and performance


Persuade others as required to gain acceptance of recommendations and decisions


Stimulate teamwork and promote cohesiveness to achieve business goals


Conduct effective community fund raising campaigns


Establish and maintain effective relationships with the business community and administrative and executive offices of the District


Exercise tact, originality, and resourcefulness


Motivate, direct, and develop subordinate staff


Entrance Qualifications


Education and Experience:


A bachelor’s degree and a master’s degree from a recognized four-year college or university. One of the aforementioned degrees must be in the field of business administration, public administration, finance, economics, or a related field


AND


Three years in a full-time, paid management- or administrative-level position with responsibility for managing/administering the business operations of a public agency or private organization employing a minimum of 100 employees. Qualifying experience must have included responsibility for managing/administering at least two line functions such as facilities management and construction, finance, human resources, information technology, and purchasing and contracts. Additional qualifying experience may be substituted for the education requirement on a year-for-year basis.


Special:


A valid Class “C” California driver's license must be obtained within 60 days of appointment.


Travel throughout the District may be required.


Reasonable Accommodations


Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.


In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.




Job Requirements

Education and Experience:



A bachelor’s degree and a master’s degree from a recognized four-year college or university. One of the aforementioned degrees must be in the field of business administration, public administration, finance, economics, or a related field





AND



Three years in a full-time, paid management- or administrative-level position with responsibility for managing/administering the business operations of a public agency or private organization employing a minimum of 100 employees. Qualifying experience must have included responsibility for managing/administering at least two line functions such as facilities management and construction, finance, human resources, information technology, and purchasing and contracts. Additional qualifying experience may be substituted for the education requirement on a year-for-year basis.



Special:



A valid Class “C” California driver's license must be obtained within 60 days of appointment.



Travel throughout the District may be required.

Job Snapshot

Location US-CA-Los Angeles
Employment Type Full-Time
Pay Type Year
Pay Rate $13,696.00 - $16,082.00 /Year
Store Type
Apply

Company Overview

LACCD

Over the past seventy-seven years we've served as educator to more than three million students. Affordable, accessible and practical, the LACCD offers opportunity to all. Our doors are wide open for a diverse student population eager for skills, knowledge and upward mobility. LACCD educates almost three times as many Latino students and nearly four times as many African-American students as all of the University of California campuses combined. Eighty percent of LACCD students are from underserved populations. Community colleges serve adults of all ages, meeting the needs of a society where "lifelong learning" is the rule and multiple careers and continual retraining are the norm. More than half of all LACCD students are older than 25 years of age, and more than a quarter are 35 or older. More than any other California system of higher education, community colleges offer a first - and a second - chance for anyone who wants to succeed. Learn More

Contact Information

US-CA-Los Angeles
Office of Classified Examinations
213-891-2129
Snapshot
LACCD
Company:
US-CA-Los Angeles
Location:
Full-Time
Employment Type:
Year
Pay Type:
$13,696.00 - $16,082.00 /Year
Pay Rate:
Store Type:

Job Description






Los Angeles City College


Vice President, Administrative Services


$164,356.32 - $192,993.96 annual


Definition


Plans, directs, evaluates, and is held accountable for effective conduct of the business affairs of a college


Typical Duties


Plans, directs, and evaluates the business operations at a college which include:


Budget Formulation and Management


Accounting and Financial Reporting


Facilities Planning and Construction


Building & Grounds Operations and Maintenance


Information Technology


Data security management


Information systems audit


Procurement and Contracts Management


Human Resources


Enterprise Services Administration


Safety and Security Services


Serves as chief advisor to the College President on strategic matters related to the business operations of a college.


Establishes the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising Business Services at a college and monitors units for effectiveness and operational efficiency.


Evaluates the merit of requests from departments and offices for money, staffing, equipment and facilities, and recommends the allocation and expenditure of resources based on management priorities.


Directs the study of business problems of broad scope and complexity with the goal of developing effective managerial policies, procedures, methods and organizational structures.


Directs the design implementation, revision, and maintenance of management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests in conjunction with District information technology staff.


Assesses the impact of proposed policies, procedures, legislation, and organizational changes affecting the ability of the college to effectively and efficiently provide business services and makes appropriate recommendations.


Collaborates with District specialists on the implementation and integration of District policies and procedures into college operations, and ascertainment of solutions to unusual and complex business problems.


Participates as a member of the management team by providing authoritative business advice for use in making decisions and establishing the priorities, goals, and objectives of the college.


Serves as a liaison between the College President and all segments of the college regarding the requirements and procedures governing the business services of the college.


Serves as a liaison with the college's ASO and foundation(s) on business and fiscal matters.


Represents the college at a variety of meetings, committees, and conferences addressing operating programs and overall management of the college and District.


Maintains liaison with industry, organizations, and individuals in the college community to facilitate business transactions of the college and to enhance the accessibility of community resources to students.


Participates in grievances, disciplinary meetings, and other employment related activities.


Solicits funds to support special interest programs and services of the college from industry, organizations, and individuals within the college community.


Prepares or directs the preparation of correspondence, reports, and presentations regarding business operations at the college.


Assumes the duties, obligations, and responsibilities of the College President, as assigned, during his/her absence.


Serves as a liaison to contracted Sheriff's personnel.


Performs related duties as assigned.


Distinguishing Characteristics


A Vice President, Administrative Services, applies a broad knowledge of business principles and practices, as well as skill, in dealing with organizations, methods, funds, people, equipment and other resources of management in administering a comprehensive program of business services at a college.


Directors of accounting, budget, business services, and personnel administration are the District's top technical experts in their respective occupational fields and manage central administrative units which are responsible for providing policy, technical, and procedural direction, guidance and coordination over activities which impact the financial, human, or capital resources of the District as a whole.


A College President is the chief executive officer at a college.


Supervision


General direction is received from a College President. General supervision is exercised over managers and supervisors.


Class Qualifications


Knowledge of:


Principles, practices, and procedures pertaining to the construction and renovation of public buildings


Principles and practices of financial management


Principles and practices of governmental purchasing and material management


Principles of business law and contracts


Federal, state, and local laws, regulations, and policies affecting business operations of a college


Principles and practices of property management and space utilization


Principles and techniques of management analysis and program evaluation


Legislative and administrative processes


Principles of organization and management


Principles and practices of personnel management


Characteristics and capabilities of management information systems, software, and hardware related to business operations


Principles of supervision, training, and staff development


Principles and objectives of shared governance


Purpose, functions, policies, operating systems and programs of administrative units of the District Ability to:


Provide strategic leadership in planning, directing, and evaluating the business affairs of a college


Relate business knowledge to the needs and characteristics of a collegiate environment


Apply a high level of sound, independent judgment in the solution of complex business problems


Establish priorities and integrate business services and programs into the overall management of a college


Plan and direct diverse and complex operating programs and services


Execute policies, rules, directions, and procedures of the District


Prepare effective oral and written communications, reports and presentations


Communicate effectively with faculty, staff, students, civic and other groups, and the general public


Effectively utilize management information systems in the performance of duties


Anticipate conditions and plan ahead


Evaluate work methods and performance


Persuade others as required to gain acceptance of recommendations and decisions


Stimulate teamwork and promote cohesiveness to achieve business goals


Conduct effective community fund raising campaigns


Establish and maintain effective relationships with the business community and administrative and executive offices of the District


Exercise tact, originality, and resourcefulness


Motivate, direct, and develop subordinate staff


Entrance Qualifications


Education and Experience:


A bachelor’s degree and a master’s degree from a recognized four-year college or university. One of the aforementioned degrees must be in the field of business administration, public administration, finance, economics, or a related field


AND


Three years in a full-time, paid management- or administrative-level position with responsibility for managing/administering the business operations of a public agency or private organization employing a minimum of 100 employees. Qualifying experience must have included responsibility for managing/administering at least two line functions such as facilities management and construction, finance, human resources, information technology, and purchasing and contracts. Additional qualifying experience may be substituted for the education requirement on a year-for-year basis.


Special:


A valid Class “C” California driver's license must be obtained within 60 days of appointment.


Travel throughout the District may be required.


Reasonable Accommodations


Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.


In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.




Job Requirements

Education and Experience:



A bachelor’s degree and a master’s degree from a recognized four-year college or university. One of the aforementioned degrees must be in the field of business administration, public administration, finance, economics, or a related field





AND



Three years in a full-time, paid management- or administrative-level position with responsibility for managing/administering the business operations of a public agency or private organization employing a minimum of 100 employees. Qualifying experience must have included responsibility for managing/administering at least two line functions such as facilities management and construction, finance, human resources, information technology, and purchasing and contracts. Additional qualifying experience may be substituted for the education requirement on a year-for-year basis.



Special:



A valid Class “C” California driver's license must be obtained within 60 days of appointment.



Travel throughout the District may be required.

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