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Office Manager

Job Description


We are looking for someone who truly enjoys providing support to a collaborative team. If you get excited about partnering with operations teams, keeping things organized, and thrive in a fast paced environment, this may be the job for you! If you describe yourself as a detail-oriented people person, we want to hear from you!


As an Office Manager you will work under the guidance and direction of the Branch Manager. You will support the branch with all aspects of office administration to include accounts payable, accounts receivable, billing, reporting, onboarding and administrative duties.



Here’s an overview of what you can expect to do while working here:


●  Manage the application and onboarding process for all candidates and new hires


●  Facilitate the uniform order request process at the branch level


●  Collaborate with branch leaders to ensure time keeping records for hourly team members are accurate and submitted in a timely manner


●  Assist with accounts payable, accounts receivable and billing management for the branch


●  Support operational leaders with work order management


●  Manage branch reporting for the operational leadership team


●  Manage all inbound calls and handle all customer service inquiries


●  Greet all incoming visitors and manage walk in applicant traffic


●  Maintain an orderly file keeping system


●  Order branch office supplies as needed


●  Performing other duties as assigned by the leadership team




Job Requirements

Requirements


●  Minimum 3 years of office management experience to include AP, AR, billing and HR related functions


●  HS Diploma or GED equivalent, Associates Degree is preferred


●  Proficiency with MS Office applications


●  Flexibility and willingness to adapt in a fast paced and ever-changing environment


●  Ability to perform with a high degree of autonomy


●  Excellent communication and interpersonal skills


●  High attention to detail


Preferred Skills & Experience


●  Bilingual in both English and Spanish


●  Landscape or Construction industry experience


●  Experience with NetSuite



Job Snapshot

Location US-FL-Melbourne
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type
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Company Overview

Down to Earth, Inc.

Thank you for your interest in Down To Earth! We are a full service landscape company structured with the ability to take your project from raw land to completed project. We can handle every phase along the way. Customize, design/build landscape themes, design/build irrigation systems, professional maintenance coupled with fertilizer/pest control programs ensure a successful project from start to finish. President Tony Huerta has been in the landscape business for over 25 years, and incorporated Down To Earth in 1989 with our corporate headquarters located in Mount Dora, Florida. In 1998 we opened our North Florida operation in Jacksonville. Since inception, our company has completed projects ranging from small residential to 5 million dollar commercial projects. Michael Mosler Sr., Senior Partner, handles daily operations and production for Central Florida.

Contact Information

US-FL-Melbourne

Snapshot
Down to Earth, Inc.
Company:
US-FL-Melbourne
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Store Type:

Job Description


We are looking for someone who truly enjoys providing support to a collaborative team. If you get excited about partnering with operations teams, keeping things organized, and thrive in a fast paced environment, this may be the job for you! If you describe yourself as a detail-oriented people person, we want to hear from you!


As an Office Manager you will work under the guidance and direction of the Branch Manager. You will support the branch with all aspects of office administration to include accounts payable, accounts receivable, billing, reporting, onboarding and administrative duties.



Here’s an overview of what you can expect to do while working here:


●  Manage the application and onboarding process for all candidates and new hires


●  Facilitate the uniform order request process at the branch level


●  Collaborate with branch leaders to ensure time keeping records for hourly team members are accurate and submitted in a timely manner


●  Assist with accounts payable, accounts receivable and billing management for the branch


●  Support operational leaders with work order management


●  Manage branch reporting for the operational leadership team


●  Manage all inbound calls and handle all customer service inquiries


●  Greet all incoming visitors and manage walk in applicant traffic


●  Maintain an orderly file keeping system


●  Order branch office supplies as needed


●  Performing other duties as assigned by the leadership team




Job Requirements

Requirements


●  Minimum 3 years of office management experience to include AP, AR, billing and HR related functions


●  HS Diploma or GED equivalent, Associates Degree is preferred


●  Proficiency with MS Office applications


●  Flexibility and willingness to adapt in a fast paced and ever-changing environment


●  Ability to perform with a high degree of autonomy


●  Excellent communication and interpersonal skills


●  High attention to detail


Preferred Skills & Experience


●  Bilingual in both English and Spanish


●  Landscape or Construction industry experience


●  Experience with NetSuite



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