Bilingual Human Resources Coordinator
Busy Construction Company, servicing the East Coast, seeks an energetic and outgoing experienced Human Resources Administrative Assistant. This is a full-time position.
Job Purpose / Primary Function
Human Resources Admin will organize and control the accounting, payroll, administrative support, safety reporting and human resources management for the company. The ideal candidate should be a highly organized and detail-oriented, self-starter, with experience in executive administration to include accounting (finance, bookkeeping), human resources and operations. Must work well under pressure and possess the ability to work in a deadline driven environment.
•HUMAN RESOURCE functions - to include, but not limited to: personnel files, I-9 forms, medical forms, report folders, payroll, insurance policies, insurance forms & claims, corporate documents, corporate and payroll taxes, new employee orientation and new hire forms, maintains employee handbook, standards procedures and other administrative documentation in an organized and up-to-date manner, etc. Maintains employee work/vacation schedules to ensure staffing needs are met in accordance with company policy and guidelines, new employee orientation with distribution of uniforms, etc. Reconcile company property for separated employees.
•GENERAL ADMINISTRATIVE OFFICE functions - Prepare reports and spreadsheets as needed or directed. Coordinates and oversees the completion of special projects as needed. Respond to general communication and correspondence for the company. Must be a back-up phone operator on multi-line phone. Handle and protect confidential information with the highest level of discretion. Attend training as necessary to stay up-to-date on the latest practices and codes. Perform other projects and duties or tasks as assigned or needed by management team.
•Results focused and team oriented with strong work ethic
•Ability to prioritize and manage multiple projects simultaneously and drive projects to completion
•Ability to quickly adapt to change and work in a deadline driven environment
•Highly professional demeanor with strong business acumen
•Previous accounting AND human resource experience
•Demonstrate capability to take initiative and work independently
•Strong attention to detail and commitment to producing high-quality work
•Strong organizational and time management skills with ability to multi-task
•Ability to effectively communicate ideas, thoughts, and processes to all levels of management
•Exceptional written and verbal communication skills
•Excellent telephone manners, voice, and skills
•Ability to work on multiple tasks simultaneously
•Excellent organizational and problem-solving skills
•Excellent listening skills and ability to pay attention to detail
•Ability to recognize and follow priorities
•Minimum - High School Graduate
•Preferred - Bachelor's degree in Business, Accounting, Management, Human Resources
•Experience in office management, facilities operations experience, human resources, accounting, payroll, workman's comp., taxes, etc.
•Bilingual in Spanish
We are an equal employment opportunity employer and will consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, age (40 and over), gender identity, national origin, protected veteran status, disability or any other protected classification under federal and state law.