The Associate Vice President, Administrative Services assists the Vice President, Administrative Services in the overall administration of the business affairs of a college by:
Planning and directing the work of staff assigned to business operations such as:
Budget Formulation and Management
Accounting and Financial Reporting
Facilities Planning and Construction
Building & Grounds Operations and Maintenance
Procurement and Contracts Management
Enterprise Services Administration
Safety and Security Services
Establishing the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising business services at a college and monitoring units for effectiveness and operational efficiency.
Evaluating the merit of requests from departments and offices for money, staffing, equipment and facilities and recommending the allocation and expenditure of resources based on management priorities.
Designing, implementing, revising, and maintaining management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests in conjunction with District information technology staff.
Studying or directing the study of business problems of broad scope and complexity with the goal of developing effective managerial policies, procedures, methods and organizational structures.
Collaborating with District specialists on the implementation and integration of District policies and procedures into college operations, and finding solutions to unusual and complex business problems.
Participating as a member of the management team by providing authoritative business advice for use in making decisions and establishing the priorities, goals, and objectives of a college.
Serving as a liaison between the Vice President, Administrative Services, and all segments of the college regarding the requirements and procedures governing the business services of a college.
Preparing data, advice, and recommendations on the impact of proposed policies, procedures, legislation, and organizational changes affecting the ability of a college to effectively and efficiently provide business services.
Representing the college at a variety of meetings, committees, and conferences addressing operating programs and overall management of a college and District.
Maintaining liaison with industry, organizations, and individuals in the college community to facilitate business transactions of a college and to enhance the accessibility of community resources to students.
Soliciting funds to support special interest programs and services of the college from industry, organizations, and individuals within the college community.
Preparing or directing the preparation of correspondence, reports, and presentations regarding business operations of a college.
Assuming responsibility for business operations of a college in the absence of the Vice President, Administrative Services.
May serve as a liaison to contracted Sheriff’s personnel.
Performs related duties as assigned.